How to Prepare for the Child Neurology Society’s 54th Annual Meeting

A Complete Exhibitor Guide for CNS 2025 in Charlotte, NC

The Child Neurology Society’s 54th Annual Meeting is just around the corner, taking place October 8–11, 2025, at the Charlotte Convention Center. With thousands of pediatric neurologists, researchers, and healthcare professionals attending, the event offers an unmatched opportunity to showcase your products, build lasting connections, and position your organization as a leader in the child neurology space.

But how do you ensure you’re fully prepared—not just to attend, but to stand out?

Whether you’re a first-time exhibitor or a returning sponsor, this guide walks you through key steps for success, with a spotlight on Charlotte trade show display solutions, exhibit rentals in Charlotte, and custom booth designs that can elevate your presence at CNS 2025.

Why the CNS Annual Meeting Is a Must-Attend Event

Each year, the CNS Annual Meeting brings together over 1,400 leading pediatric neurologists, medical professionals, and researchers. The focus is on education, innovation, and collaboration.

This year’s event features:

• Educational sessions and lectures by global experts
• Poster presentations from top research institutions
• Resident seminars, networking receptions, and exhibitor showcases

It’s a highly targeted and intimate environment—ideal for face-to-face marketing, live demos, and brand storytelling.

Step 1: Lock in Your Booth Location

Secure Your Spot Early

If you haven’t already reserved your space in Exhibit Hall C, now’s the time. The exhibit hall is open:

• October 8 (2:00 – 7:30 p.m.)
• October 9 (11:30 a.m. – 7:00 p.m.)

The hall will be bustling with poster presentations, receptions, and lunch hours—creating the perfect storm of high visibility and foot traffic.

What Makes a Good Booth Location?

• Near the poster zones and food stations
• Close to entrance/exit points
• Adjacent to networking lounges or sponsored charging areas

Ask your exhibit partner to help you evaluate your floorplan options early.

Step 2: Choose the Right Exhibit Partner

Your success at CNS 2025 heavily depends on how your booth looks, functions, and engages attendees. That’s where Müller Expo comes in.

We specialize in:

• Custom trade show booths in Charlotte
• Turnkey exhibit rentals
• Full-service booth design, build, and logistics

Whether you need a modular display for a 10×10 or a custom double-deck booth, our team ensures your brand stands out in a professional, engaging, and compliant manner.

Why Work with Müller Expo?

• Local production and staffing in Charlotte, NC
• Decades of experience in medical and scientific trade shows
• Fast turnaround and pre-show consultation
• Full shipping, install, dismantle, and on-site support

Step 3: Decide Between Custom vs Rental Displays

Custom Trade Show Booths – Charlotte

If you want to make a lasting impression and plan to reuse the exhibit at other events, a custom build is your best option.

Benefits:

• Fully branded, from architecture to graphics
• Integrated demo stations and lounges
• Tailored to your messaging, not just a template

Exhibit Rentals in Charlotte

If you’re attending CNS for the first time or working with a smaller budget, exhibit rentals in Charlotte offer flexibility without sacrificing style.

Benefits:

• Lower upfront costs
• Customizable with your branding
• Ideal for 10×10, 10×20, and 20×20 booths
• No need to store or transport post-show

With Müller Expo, all rentals are delivered, installed, and dismantled by our local Charlotte team—making it seamless and stress-free.

Step 4: Design Your Booth for Engagement

Designing your booth is about more than graphics. It’s about creating an environment that draws people in and makes it easy for them to understand who you are and what you offer.

Booth Design Tips for CNS 2025:

1. Clean, Vertical Branding
   Use tower elements and hanging signs to ensure visibility from across the exhibit hall.
2. Integrated AV & Demo Zones
   Showcase your technology or products with hands-on stations or live presentations.
3. Comfortable Conversation Areas
   Lounge furniture or standing bar tables encourage longer conversations with attendees.
4. Storage & Functionality
   Include storage closets or counters to keep materials out of sight but close at hand.

At Müller Expo, our Charlotte booth design team can mock up your space in 3D and provide a pre-show walkthrough so you know exactly what to expect.

Step 5: Amplify Your Presence with Sponsorships

In addition to your booth, CNS offers multiple sponsorships:

• Charging lounges
• Mobile app push notifications
• Branded lanyards or tote bags
• Email campaigns to attendees
• On-site signage and banners

Pairing sponsorship with a high-quality booth display creates multiple touchpoints with attendees and significantly increases brand recall.

Let our team help you match your booth design with sponsorship branding for a cohesive, multi-channel presence.

Step 6: Prepare Your Staff

Even the most stunning display can fall flat without the right people on the floor. Make sure your staff is:

• Trained on booth talking points and messaging
• Equipped with lead capture tools (badge scanners, tablets, etc.)
• Comfortable with the booth layout and flow
• Ready for conversations with clinicians, researchers, and decision-makers

If you need help managing booth staff or hiring local brand ambassadors, Müller Expo offers on-site support in Charlotte.

Step 7: Get Logistics in Order Early

Once your booth is designed and your team is ready, don’t forget the details:

• Shipping deadlines and labeling
• Installation & dismantling dates
• Furniture and AV rentals
• Electrical and internet orders
• Graphic print deadlines

We handle all of this for our clients, including coordination with CNS’s general contractor and venue regulations. With Müller Expo, you’ll receive a logistics calendar and checklist so you never miss a beat.

Step 8: Maximize Post-Show ROI

After the event, it’s essential to capitalize on the leads and momentum you’ve built.

Here’s what to do:

• Follow up within 48 hours of the show
• Send a thank-you email to contacts who visited your booth
• Review leads, analytics, and insights with your marketing team
• Debrief with your exhibit provider to identify areas of improvement for next time

If you work with Müller Expo, we offer post-show debriefs and even help you prep your booth for future shows in other cities.

Final Thoughts

CNS 2025 is one of the most specialized and focused events in the healthcare space. Exhibiting at this show in Charlotte, NC, is a unique opportunity to connect directly with top professionals in pediatric neurology.

But simply showing up isn’t enough.

To stand out, you need:

• A bold, professionally designed exhibit
• Thoughtful booth engagement
• Seamless logistics
• Strategic sponsorship
• Expert partners

Müller Expo brings all of that together under one roof.

If you’re looking for Charlotte trade show display experts, custom booth designers, or exhibit rentals in Charlotte, we’re your go-to team for making CNS 2025 a success.

Ready to Exhibit at CNS 2025?

Contact Müller Expo today to:

• Book your booth design consultation
• Explore exhibit rental options in Charlotte
• Get a free 3D mockup and budget quote
• Plan logistics and staffing with our local team

Let’s bring your CNS 2025 presence to life—visually, strategically, and professionally.